How to Reduce Average Air Freight Cost per KG

Jan 27, 2024

Welcome to CargoBooking, your trusted partner in transportation solutions for shipping centers, transportation hubs, and airports. In this article, we will guide you on how to effectively reduce the average air freight cost per kg for your cargo shipments.

Understanding Air Freight Costs

Before diving into cost reduction strategies, it's essential to have a clear understanding of how air freight costs are calculated. Air freight costs are influenced by various factors, including:

  • Distance: The distance between the origin and destination airports plays a significant role in determining the overall cost.
  • Weight: The weight of the cargo affects the cost as airlines charge based on weight classes.
  • Volume: The volume of the cargo, often measured in cubic meters or cubic feet, impacts the cost when it occupies more space than its weight class.
  • Mode of Transport: The type of aircraft used, such as passenger or cargo planes, can also influence the pricing structure.
  • Additional Services: Additional services requested, such as insurance, customs clearance, and specialized handling, can add to the overall cost.

Cost-Reduction Strategies

Now that you have a grasp of the factors affecting air freight costs, let's explore some effective strategies to reduce the average air freight cost per kg:

1. Consolidate Shipments

Consolidating multiple shipments into a single air freight shipment can significantly reduce costs. By combining shipments, you can leverage the benefits of volume discounts offered by airlines. This approach is particularly beneficial for businesses with frequent smaller shipments.

2. Optimize Packaging and Dimensional Weight

Poor packaging and inefficient use of space can lead to higher costs. It's essential to optimize packaging to minimize dimensional weight charges. Dimensional weight is calculated based on the size of the cargo, so minimizing excess packaging and focusing on compactness can help reduce costs.

3. Plan Ahead and Allow Flexibility

Booking air freight services well in advance allows you to secure better rates. Additionally, being flexible with your shipping schedule can help you take advantage of lower-cost options during off-peak periods. By planning ahead and allowing flexibility, you have more control over your air freight costs.

4. Negotiate with Carriers

Establishing strong relationships with carriers and freight forwarders can lead to negotiation opportunities. By discussing your shipping volume and commitment, you may be able to secure preferential rates and contracts that result in long-term cost savings.

5. Utilize Technology and Automation

Investing in advanced transportation management systems can help streamline processes and optimize costs. These systems provide real-time visibility into freight rates, enable efficient rate comparisons, and offer automated shipment consolidation options, resulting in significant cost reductions.

6. Evaluate Incoterms and Trade Agreements

Understanding and utilizing appropriate Incoterms (International Commercial Terms) can help you negotiate better terms with your suppliers, including carriage responsibilities and costs. Additionally, staying informed about trade agreements can create opportunities for lower import/export duties and other cost savings.

7. Opt for Intermodal Solutions

Consider integrating intermodal solutions into your supply chain. Utilizing a combination of air, sea, and road transport can result in more cost-effective shipping options, especially for longer distances. Analyze your shipping requirements to determine where intermodal options can be beneficial.

8. Monitor and Optimize Operations

Regularly monitor and analyze your shipping operations to identify areas for improvement. By closely tracking your shipping data, you can identify inefficiencies and make data-driven decisions to optimize your air freight costs. Continuous improvement is key.


Reducing the average air freight cost per kg requires a strategic and proactive approach. By implementing the cost-reduction strategies discussed in this article and partnering with CargoBooking, you can achieve significant savings in your shipping expenses. Remember, every effort counts when it comes to staying competitive in today's global market.